JOB DUTIES AND RESPONSIBILITIES:
Under the supervision of the Division Manager,and working closely with internal and external stakeholders, the duties and responsibilities of the incumbent will be to: Mentor, coach and support team members and evaluate their performance, set work programs priorities and financial goal; Initiate the preparation and review all administrative procedures and manuals on logistics for the organisation; define and develop logistics and stock management strategies and supervise the execution of services acquisition contracts; Plan and develop strategies for managing the organisation's logistics and stock management activities including policy formulation and updating, long term goods acquisition planning, resource estimation, etc., with other members of the team, undertake business line efficiency and sourcing studies, propose and introduce change, business line strategies and tactics; Contribute to the establishment and implementation of work program of the division, prepare budget of logistics services required by the organisation; Build and manage client and vendor relationship and ensure client satisfaction; Define and propose procedures for purchasing, receiving, controlling and certifying the quantity and quality of items ordered and ensuring their safe transfer to the companys warehouses and storage depots and from warehouses to the company's headquarters; Liaise with organizational units on requirements and support clients through proactive acquisition planning by collecting budget data, and developing time frame for client’s goods purchasing needs, contract management, setting process in motion and working directly with user departments to prepare technical specifications of the goods to be acquired; Provide input to the overall procurement of goods; Provide advice and oversee the training of clients in the area of logistics procedures; Supervise and monitor the supply of goods and items to departments and ensure stock replenishment as required; Program and organize the conducting of the physical inventory of goods and items in stock in the different stores and supervise the reconciliation with stock in record at least twice a year; Prepare management reports as required to permit management decisions. Prepare for receipt of international shipments and liaise with competent authorities for tax exemptions, port clearances and timely delivery of stock materials. Design, implement and manage contracts in forwarding, transport and warehousing, where necessary. Represent the organisation's interests within inter-agency logistics activities. Conduct special management reviews and/or follow-up- on observations to assist in the improvement of office. Develop Key performance indicators by which local contracts can be managed.
A minimum of BSc in Business Administration, Procurement and Supply Chain,Public Administration or other related disciplines). A masters degree in the related field will be an added advantage. At least 5 years of relevant and progressive experience in logistics and supply chain management, and practical knowledge of contract monitoring and assets management. Strong negotiating skills; knowledge of logistics and supply chain techniques and practices; knowledge of purchasing systems, advanced calculation and planning knowledge, inventory or asset and facilities management. Dynamic, efficient communicator, effective team-work player, result-driven, customer service oriented, analytical skills, and ability to work cross-functionally and under pressure. Competence in the use of standard software used in the company(Word, Excel, Access, MS Projects and PowerPoint); knowledge of SAP desirable. Ability to communicate and write effectively in French or English, with a good command of the other language.
MODE OF APPLICATION:
Interested applicants should forward their CV to shinstarsolutions55 @gmail.com or send name, qualifications, job applying for and their mobile number in the message box or mobile number stated on this advert.ONLY shortlisted applicants will be invited