Information Management Data Associate
Under the overall supervision of the RSM Head of Office, the Manager of the Information Management Unit and direct supervision of the Information Management Officer (IMO), the Information Management Data Assistant will be responsible for the following:
Summary of Key Functions:
Work closely with Coordination Focal Point and RSM Sub-Office to ensure that data of humanitarian interest are centralized in the format of inter-operability to support the elaboration of analysis documents at national and state levels.
To do so, the IM/Data Assistant will:
In collaboration with the Information Management Focal Point in sector groups, in the sub office and humanitarian partners, offers, implements simple and effective data collection systems to ensure the update, the consolidation and analysis at the central level of:
Who does what and where "3W";
Performance monitoring of the humanitarian response;
Monitoring the humanitarian situation;
Monitoring data on risk groups;
Profiles of the coverage areas state and Local Government Areas;
Working closely with IM Assistant Officer to analyze and present the information in an appropriate format (e.g, summary reports, graphs, tables, maps, etc.):
Manage key humanitarian data in the online databases and ;
Manages structured archive of data, both digital and manual, collected from partners, documents and analysis products generated by the central office. And coordinate with IM/Web Assistant to ensure uploading of documents on Nigeria Humanitarian Response Website;
Reinforce the capacity of staff in OCHA Sub Office and Coordination Focal Point by perform field information management missions linked to the OCHA Information Management Strategy;
Perform any other duties related to the information management assigned supervisor or OCHA Head of Office;
Functions / Key Results Expected:
The Key results will have an impact on the OCHA’s Field Information Management Strategy, the provision of support to Field Offices in the adoption and use of information management applications and procedures, such as the Who does What Where/Contact Directory and the field document management system, and on the development and improvement of information management tools and standard at the local and regional levels to ensure that information management in the field functions efficiently.
Speaks and writes clearly and effectively;
Listens to others, correctly interprets messages from others and responds appropriately;
Asks questions to clarify, and exhibits interest in having two-way communication;
Tailors language, tone, style and format to match audience
Demonstrates openness in sharing information and keeping people informed.
Actively seeks to improve programmes or services;
Offers new and different options to solve problems or meet client needs;
Promotes and persuades others to consider new ideas;
Takes calculated risks on new and unusual ideas;
Thinks “outside the box”;
Takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments
Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining their trust and respect;
Identifies clients’ needs and matches them to appropriate solutions;
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects;
Meets timeline for delivery of products or services to client.
Keeps abreast of available technology
Understands applicability and limitation of technology to the work of the office;
Actively seeks to apply technology to appropriate tasks;
Shows willingness to learn new technology.
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making;
Secondary education with relevant certifications in Arts, Statistics, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Professional Studies, Social Sciences or a related field
Thorough knowledge in the use of computers and software (MS Word, Excel, etc.), current use of spreadsheets and database, and experience in the use of applications or electronic management system.
Knowledge in the field of database management and geographic information systems (such as Arc GIS) is an asset.
Fluency in oral and written English is essential;
Interested applicants should forward their CV to peetwo4god @ gmail .com not later than 30th April, 2017